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Outgoing payments

Record money paid out, to a vendor against their purchase invoices, or to an expense account such as rent or electricity.

For companies without sap or with sap business one.

Show the steps for

Pay a vendor

  1. 1Open Banking → Outgoing Payments and click New Outgoing Payment.
  2. 2Leave Vendor selected and search for the vendor by code or name.
  3. 3Tick the open A/P invoices being paid and change Total payment for a part payment. Use Payment on account for an advance.
  4. 4Fill in the Payment means: usually a bank transfer from one of your bank accounts, with the transfer reference.
  5. 5When the totals say Balanced, click Post Outgoing Payment.

The vendor's invoices show the lower balance straight away.

Pay an expense (Account)

For bills that have no purchase invoice in Voltix, such as rent, utilities or bank fees:

  1. 1Click New Outgoing Payment and choose Account.
  2. 2Fill in the Posting date, Reference and Remarks.
  3. 3Under G/L account lines, pick the expense account, type a line remark and the amount. Use Add line to split the bill over several accounts.
  4. 4Add the Payment means and click Post Outgoing Payment.
Account mode
Choose Account for an expense paid directly.
G/L account lines
One line per expense account.

The Tax box takes a tax group code when part of the amount is tax.

Refunds to a customer

Customer on an outgoing payment pays money back to a customer.

On a company without SAP, credit memos are not applied here: record the refund as a Payment on account.

Choosing Customer lists the customer's open A/R credit memos so the refund can be applied to them.

Viewing, printing and cancelling work as for incoming payments.