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Paying vendors

Once a vendor's AP invoice is posted, you pay it from the Banking app with an outgoing payment against the open invoice.

Show the steps for

Pay an AP invoice

Payments to vendors are made in the Banking app, not in Purchasing.

  1. 1Open Banking and the Outgoing Payments tab.
  2. 2Click New Outgoing Payment and choose Vendor.
  3. 3Pick the vendor. Their open AP invoices are listed with the Balance due of each.
  4. 4Enter the amount you pay against each invoice in Total payment. You can pay part of an invoice.
  5. 5Fill in the posting date and how you paid, and click Post Outgoing Payment.

The payment is posted to SAP Business One as an outgoing payment against the SAP invoices.

The paid amount is recorded on each AP invoice, and an invoice that is fully paid is no longer listed as open. With the Finance app, the payment's journal entry is created at the same time. A payment made by mistake can be cancelled in Banking, which reopens the invoices.

Vendor payments are not made in Voltix for companies that use QuickBooks.

Tip. Only posted AP invoices can be paid. Drafts are not listed.